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We understand that local and national COVID-19 environment and guidelines are constantly changing, which could result in adjustments to the Songbook Academy COVID-19 policies at any time. We will do our best to communicate any changes to these policies as soon as possible.

 

Mandatory COVID-19 Health & Safety Policy

Songbook Academy Students, Guest Faculty and Staff

Updated as of 4/14/2022

 

The Great American Songbook Foundation will resume normal in-person operations for Songbook Academy 2022. Staff continue to closely monitor the national COVID-19 situation and will follow all local and federal health and safety guidelines in planning a 2022 program format that will prioritize the health and safety of all members of the Songbook community.

 

To keep our students, mentors, and staff safe, all participants in this summer’s program are required to be fully vaccinated against COVID-19.

  

Key considerations for this decision:

  • Students and faculty working in high-risk, close-contact settings with a focus on singing activities (widely considered a higher-risk activity due to the aggressive expelling of respiratory droplets) for extended periods of time.
  • The risk of exposure through travel to Indiana and/or residences in high-infection areas of the country for 80% or more of guest faculty and students
  • A fully vaccinated student body and faculty will help secure overall health and safety for all program participants and limit the risk of disruption of classes, performances, and student housing given close contact throughout Songbook week.

  

Vaccination Requirement:

Community members are considered fully vaccinated by the CDC two weeks after completing the final dose in the primary series of a COVID-19 vaccine regimen. Acceptable vaccines include any approved by the WHO or U.S. Food and Drug Administration (FDA), including Pfizer (for all students) and Moderna or Johnson & Johnson (for those 18 and over).

 

Please note: COVID-19 boosters are not required but are strongly encouraged to be fully up to date as defined by the CDC and to best protect the 2022 Songbook community. 

 

All participants must ensure they have completed their vaccine regimen at least two weeks prior to their arrival on campus (by July 1, 2022).

 

Proof of Vaccination:

By April 20, 2022, students will be required to either submit proof of vaccination through their Acceptd portal upon accepting their position in the 2022 program OR sign an acceptance form confirming their intention to become fully vaccinated by July 1, 2022 (2 weeks prior to check-in day).

 

Students who do not show proof of vaccination during the initial acceptance phase will be prompted to submit vaccination by July 1st through a separate secure portal provided by a staff member. If a student does not provide proof of vaccination by the July 1 deadline, they will not be permitted to participate in the 2022 program.

 

Please note: The program fee to attend the 2022 Songbook Academy will be due prior to July 1, 2022. No refunds will be offered to students who confirm their intention to become fully vaccinated as of April 20 but fail to show proof of vaccination by July 1, 2022.

Masking and other daily protocol:

Should conditions, campus, and state guidelines require it, indoor masking for all participants will be instituted. Program staff will assess data provided by the CDC COVID-19 Community Levels Tracker to set specific masking and social distancing guidelines that best reflect the COVID climate as of July 2022 and align with CDC and Indiana State Health Department recommendations.

 

Please note: If it is determined that masking is not required in indoor settings, students and staff will be encouraged to wear a mask based on their personal preference, informed by their personal level of risk.

 

Testing Requirements:

All participants must submit a test within 72 hours of arriving for the program. The test must 1) be a PCR test, and 2) must return a “negative” test result. At-home and/or rapid tests will not be accepted. Any costs associated with testing to meet the testing requirements are the responsibility of the individual and their families and will not be reimbursed by the Songbook Academy.

Program staff will be prepared to offer onsite testing upon arrival for all students should the COVID climate in July 2022 require these precautions. Any testing onsite will be covered by the Songbook Academy and not be the responsibility of individual students and their families.

 

Once all students have arrived, there will not be a daily testing requirement for participants unless a student would begin to show symptoms. Program staff will address any testing needs for symptomatic students on a case-by-case basis.

 

Procedure for symptoms and/or positive test:

If a student becomes symptomatic or is considered a close contact of someone with a positive test result, they will be required to:
 

  • Immediately notify a chaperone or staff member.  
  • Schedule a COVID test immediately with the assistance of a chaperone or staff member.
  • Wear a mask at all times and isolate (as advised) on a case-by-case basis.
     

If the individual tests positive for COVID-19: A participant’s parent/guardian will be notified immediately upon the positive test, and arrangements must be made to pick-up the student by a parent or approved family-contact as soon as possible depending on proximity:
 

  • Local/regional students must be picked up from campus within 12 hours of notification.
  • Program staff will work with national families on a case-by-case basis to arrange pick-up.

 
Until the participant is picked up by an approved contact, the Songbook Academy will offer off-campus quarantine accommodations with at least two staff members chaperoning the participant at all times. While housing costs will be covered by the Songbook Academy, any medical expenses incurred to care for the student will be the responsibility of the individual student and their parent/guardian. 

Refund Policy:

Cancellation due to a verified COVID-19 illness or proof of primary contact within the week prior to the start of Songbook Academy will be reviewed for refund with written request and documentation.

 

Written requests for pro-rated refunds will also be reviewed should a student test positive during Songbook Academy week and be required to leave the program.

 

Contact Us:

If you have any questions or concerns, please direct all inquiries to:

 

Renée La Schiazza

Director of Programs

rlaschiazza@TheSongbook.org

(317) 844-5832

 

You may also contact our staff at SongbookAcademy@TheSongbook.org.