COVID-19 (Coronavirus) Statement


Updated: March 13, 2020


As the prevalence and impact of COVID-19 continues to evolve, the Songbook Academy is monitoring and responding to the public health situation regarding the novel coronavirus. With the closing of our application season and preparations ramping up for the annual Songbook Academy week, we are continuing to assess our ability to safely support the forty finalists, guest teaching team and visitors who will travel to Carmel, Indiana to participate in a week of masterclasses, performances and workshops from July 11-18, 2020. At this time, we expect that the program will continue as planned. However, it is important to note that this is a dynamic situation, and we may need to make adjustments if conditions change significantly over the coming weeks.


The Centers for Disease Control and Prevention (CDC) has indicated that the potential public health threat posed by COVID-19 to the United States and globally is likely to increase. While the news reports are concerning, it is important to remember that the likelihood that any particular individual is infected with the coronavirus remains low. We know that our students and families will need clarity regarding any potential modifications or cancellations as quickly as possible. To that end, the Songbook Academy will continue to update this page to provide specific guidance regarding this summer’s program.


Our highest priority is protecting the well-being of our students, faculty, staff, and visitors. Thank you for your patience during this challenging time. Please see additional guidance below.


Application Extension:


We realize that the drastic measures being taken across the nation to mitigate the spread of the virus is putting a great deal of added pressure and stress on our prospective students attempting to complete their applications by Sunday, March 15th. For this reason, we are extending the 2020 deadline to Sunday, March 22nd at 11:59 PM and will work with students on a case by case basis to make recommendations if they do not have access to an accompanist, track or recording device. The most important thing you can do in the meantime is visit and open an application to let us know you are planning to apply.


Please note: this will also mean that acceptance notifications will not be sent until:

 April 22, 2020.


Songbook Academy registration modifications concerning travel:

Given the uncertainty surrounding this outbreak and the current spread of the virus due to travel, the Songbook Academy will be modifying the registration process for this year’s program to include specific questions concerning the novel coronavirus, also known as COVID-19, regarding international and domestic travel, as well as any known exposure to the virus.

Considering the evolving health situation, the Songbook Academy will use this information to plan for and manage the safety of all students, staff and guest faculty on-site during this summer’s program.


Butler Campus Updates:

Songbook Academy students are housed on Butler University’s campus during their participation in the week-long program. The Songbook Academy team is in contact with the University Events staff and will continue to closely monitor Butler University updates about the novel coronavirus and any implications for summer events held on campus.


Recent update:
“Because this is a rapidly evolving situation, the University’s incident response team has been meeting on a daily basis to assess conditions and develop response plans for a variety of possible scenarios.” See the full update here. 


About Coronavirus:

Coronaviruses are a large family of viruses that can cause respiratory illnesses such as the common cold or more severe illnesses such as severe acute respiratory syndrome (SARS). The coronavirus originated in Wuhan, China, and much is still unknown about it. On February 11, 2020, the World Health Organization named the virus COVID-19. Since the first reported cases, it has spread to other countries.


The World Health Organization determined that the rapidly spreading outbreak constitutes a Public Health Emergency of International Concern. In addition, the U.S. Secretary of Health and Human Services declared the coronavirus a public health emergency, and the CDC announced that the U.S. government would quarantine for two weeks U.S. citizens returning from China.


The most up-to-date information about COVID-19 can be found on the CDC website.



Important steps you can take to prevent contracting or spreading viruses include:

  • Covering your nose and mouth with a tissue or sleeve while coughing or sneezing
  • Washing your hands with soap and water often and for at least 20 seconds
  • Using an alcohol-based sanitizer on hands if soap and water are not available
  • Avoiding touching your face
  • Limiting casual physical contact, such as handshakes and hugs
  • Not sharing foods, utensils, etc.
  • Cleaning commonly touched objects and surfaces regularly
  • Staying home from class or work if you are symptomatic