COVID-19 (Coronavirus) Statement


Updated: April 22, 2020


As the current national health crisis regarding the novel coronavirus (COVID-19) continues to evolve, the Songbook Academy is closely monitoring and assessing our ability to safely support the forty finalists, guest teaching team and visitors who will travel to Carmel, Indiana to participate in a week of masterclasses, performances and workshops from July 11-18, 2020. We know this is a dynamic situation, and we may need to adjust as conditions evolve over the coming weeks.


In order to be well prepared to deliver an impactful artistic experience for our finalists, no matter how the current public health emergency unfolds, we have actively been exploring both in-person and virtual options to carry out the full 2020 Songbook Academy program. Staff will keep all families informed with regular updates. Should the program move forward as planned, please note that the Songbook Academy will follow all federal and state guidelines regarding necessary social distancing and the safe return to normal operations.


We know that our students and families will need clarity regarding any potential modifications as quickly as possible. To that end, the Songbook Academy will continue to update this page to provide specific guidance regarding this summer’s program. Our highest priority is protecting the well-being of our students, faculty, staff, and visitors. Thank you for your patience during this challenging time. Please see additional guidance and a record of our actions to alleviate stress for families below.


If you have been accepted to the 2020 Songbook Academy, please do not hesitate to reach out to our staff at with any questions or concerns. We also encourage you to follow us @songbookacademy on Facebook, Instagram and Twitter to stay in the loop on any public announcements or updates.


Application Extension:

We realize that the drastic measures being taken across the nation to mitigate the spread of the virus is putting a great deal of added pressure and stress on our prospective students attempting to complete their applications by Sunday, March 15th. For this reason, we are extending the 2020 deadline to Sunday, March 22nd at 11:59 PM and will work with students on a case by case basis to make recommendations if they do not have access to an accompanist, track or recording device. The most important thing you can do in the meantime is visit and open an application to let us know you are planning to apply.


Please note: this will also mean that acceptance notifications will not be sent until:

April 22, 2020.

Payment paused:

Due to the current emergency situation, the Songbook Academy has paused the full program fee payment schedule and the final registration phase that requests the submission of the finalists' travel plans. We realize this is a difficult time for families, especially financially, and want to ease the burden of paying a large fee or deposit for your finalist’s summer activities at this time. Staff will inform families when this portion of the registration process becomes active again.


Registration Moving Forward:

The Songbook Academy is closely monitoring the current national health crisis, and due to the dynamic situation, some adjustments may need to be made to this summer's program. However, in order for the staff to continue to prepare for a traditional or altered format, the registration process will be moving forward to gather information that is imperative for those planning purposes.

Please note: If the program should move forward as planned, specific on-site protocol and preventative information gathering regarding the novel coronavirus will be shared as soon as possible with all families. The Songbook Academy will align with federal, and state guidelines regarding travel and contact tracing, social distancing and the ability to gather in sizeable groups, the proactive monitoring of symptoms and necessary mitigation techniques, as well as CDC-recommended sanitization, hygiene and emergency protocol and preparedness.  The health and safety of all students, guest faculty, staff and visitors is our utmost priority. 


Butler Campus Updates:

Songbook Academy students are housed on Butler University’s campus during their participation in the week-long program. The Songbook Academy team is in contact with the University Events staff and will continue to closely monitor Butler University updates about the novel coronavirus and any implications for summer events held on campus.


Update from the Office of University Events:

At this time, Butler University and the Butler Arts & Events Center is on a holding pattern due to the continuing uncertainty. As we continue to plan for our summer conference season, we also continue to monitor the situation around us. Though we wish we had more information to offer at this time, we are still waiting to see what further government regulations may come into play.


Butler Arts & Events Suspend programming through May 11, 2020:
“In accordance with the most recent directives from Governor Holcomb and guidance from the Centers for Disease Control and Prevention concerning COVID 19, events at the Butler Arts and Events Center are cancelled the next eight (8) weeks through Monday, May 11, 2020. Additional events outside of that date range may also cancel so patrons are encouraged to check for the most up-to-date show information regarding cancellations and rescheduled/postponed events.” See the full update here. 


About Coronavirus:

The Centers for Disease Control and Prevention is responding to a pandemic of respiratory disease spreading from person to person caused by a novel (new) coronavirus. The disease has been named “coronavirus disease 2019” (abbreviated “COVID-19”). This situation poses a serious public health risk. The federal government is working closely with state, local, tribal, and territorial partners as well as public health partners, to respond to this situation. COVID-19 can cause mild to severe illness; most severe illness occurs in adults 65 years and older and people of any age with serious underlying medical problems.


Different parts of the country are seeing different levels of COVID-19 activity. The United States nationally is in the acceleration phase of the pandemic.  The duration and severity of each pandemic phase can vary depending on the characteristics of the virus and the public health response.


The most up-to-date information about COVID-19 can be found on the CDC website.


Prevention as recommended by the CDC:

Everyone can do their part to help respond to this emerging public health threat by following CDC recommendations:

  • Wear a cloth face covering in public settings to avoid spreading COVID-19 to others in case you are infected but do not have symptoms.
  • The cloth face cover is meant to protect other people in case you are infected.
  • The cloth face coverings recommended are not surgical masks or N-95 respirators. Those are considered critical supplies that should be reserved for healthcare workers and other first responders, as recommended by CDC.
  • The cloth face covering is not a substitute for social distancing.
  • CDC continues to recommend that people try keep about 6 feet between themselves and others.

The White House “Slow the Spread” guidelinespdf iconexternal icon are in place until April 30. These are part of a nationwide effort to slow the spread of COVID-19 through the use of social distancing at all levels of society. On April 16, the White House released Guidelines for Opening Up America Againexternal icon, a phased approach to help state and local officials reopen their economies, get people back to work, and continue to protect American lives.