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Director of Library & Archives

Reports to: Executive Director, Great American Songbook Foundation



The Great American Songbook Foundation in Carmel, Indiana, invites applications for the position of Director of Library and Archives. GASF maintains/oversees a large and growing archives and music library, as well as a related exhibit gallery and engages both local and national audiences through its multi-disciplinary programming, including providing access to its extensive collections, creating public exhibitions, and offering music-based programs for various audiences.


Headquartered at the Center for the Performing Arts in Carmel, the Songbook Foundation advances the rich musical legacy of the American Songbook by curating and preserving a vast archive of items representing the creators, performers, and publishers of this musical genre and making it discoverable; operating a multimedia exhibit gallery; overseeing the Songbook Hall of Fame; offering programs for the public and research opportunities for scholars and artists; and providing educational opportunities for student musicians, including the annual Songbook Academy® summer intensive. The Foundation is a Cultural Affiliate of the Los Angeles-based Grammy Museum®. More information is available at


This role must embrace, lead, and demonstrate our core values of excellence, collaboration, innovation, integrity, and inclusion.


Essential Functions

The purpose of this position is to coordinate all functions of the Great American Songbook Foundation Archives and its growing Music Library.


Reasonable accommodations will be considered to enable qualified individuals with disabilities to perform the essential functions of their role.


  1. Develops and implements Library and Archives policies.
  2. Oversees acquisition, care, and management of the collections.
  3. Processes archival collections according to professional archival standards to facilitate discovery by researchers.
  4. Catalogs published materials for addition to the library collection.
  5. Prioritizes and oversees the digitization program of the Library and Archives.
  6. Tracks research requests, researcher visits, and other collections management data.
  7. Responds to reference requests.
  8. Assists on-site researchers.
  9. Supervises departmental interns, volunteers, and staff.
  10. Represents the Library and Archives in discussions with the Board of Directors.
  11. Participates in grant writing and fundraising activities.
  12. Analyzes and coordinates the departmental budget and controls expenditures to administer the approved budget.
  13. Selects and communicates with vendors regarding functions within the Library and Archives.
  14. Manages daily operations of the building.
  15. Leads Library and Archives outreach to visiting groups.
  16. Seeks collaborative opportunities with other institutions on programs such as digitization.
  17. Promotes the Library and Archives through social media and written publications.
  18. Participates in professional and community organizations to promote the Great American Songbook Foundation.


General Competencies

  1. Project Management
  2. Problem Solving/Analysis
  3. Communication Proficiency
  4. Organization
  5. Technical Capacity
  6. Collaboration
  7. Training
  8. Leadership


Required Education and Experience

Education:   Bachelor's degree in Archival Management, Library Science, History, or related field.

                    Master’s degree in Archival Management or Library Science is highly preferred.


Experience:  A minimum of five (5) years professional archival experience. 

                     A minimum of two (2) years supervisory experience in any field.


Additional Eligibility Qualifications

  1. Strong background in collections development, research, and writing.
  2. Experience working with Access to Memory (AtoM), ArchivesSpace, or other collection management software.
  3. Knowledge of bibliographic metadata standards (e.g., RDA, MARC, LCSH).
  4. Knowledge of the Great American Songbook and its related music forms is highly desirable.


Supervisory Responsibility

This position has supervisory responsibilities for the GASF staff, which includes interns and volunteers.


Work Environment

This position operates in a professional office environment that requires accountability for our core values which include diversity and equity.

This role routinely uses standard office equipment such as computers, phones, copiers, and filing systems.


Physical Demands

The physical demands described here are representative of those required by an employee to perform the essential functions of this job.


  • Regularly required to talk and hear.
  • Frequently required to sit, stand, walk, use hands, and reach with hands and arms. 
  • Ability to lift/move/carry 35 lb.
  • Ability to climb ladders.


Position Type and Expected Hours of Work

This is a full-time salaried position that requires weekday work (Monday through Friday), with some scheduling flexibility needed for activities/events.



Local travel to the main campus or for meetings and events.


AAP/EEO Statement

The Center for Performing Arts and Great American Songbook Foundation provide equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, age, gender, national origin, LGBTQ, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.


NOTE: The Center for the Performing Arts and the Great American Songbook Foundation require proof of COVID-19 vaccination as a term of employment. Currently, masks are required when indoors on campus, except in private offices.



Please email cover letter, resumé, and salary requirements to