Director of Library & Archives

Reports to: Executive Director, Great American Songbook Foundation



The Great American Songbook Foundation in Carmel, Indiana invites applications for the position of Director of Library and Archives. GASF consists of a small museum, archives, and music library that reaches both local and national audiences through its multi-disciplinary programming including access to its extensive collections, creating public exhibitions, and offering music-based programs for various audiences.

Headquartered at the Center for the Performing Arts in Carmel, Indiana, the Songbook Foundation advances the rich musical legacy of the American Songbook by curating and preserving a vast archives of items representing the creators, performers, and publishers of this musical genre and making it discoverable; operating a multimedia exhibit gallery; overseeing the Songbook Hall of Fame; offering programs for the public and research opportunities for scholars and artists; and providing educational opportunities for student musicians, including the annual Songbook Academy® summer intensive. The Foundation is a Cultural Affiliate of the Los Angeles-based Grammy Museum®. More information is available at

The purpose of this position is coordinate all functions of the Great American Songbook Foundation Library and Archives.


This role must embrace, lead, and demonstrate our core values of excellence, collaboration, innovation, integrity, and inclusion.


Essential Functions

Reasonable accommodations to enable qualified individuals with disabilities to perform the essential functions of their role will be considered.

  1. Develops and implements Library and Archives policies.
  2. Represents the Library and Archives in discussions with the Board of Directors.
  3. Oversees acquisition, care, and management of the collection.
  4. Processes archival collections according to professional archival standards to facilitate discovery by researchers.
  5. Catalogs published materials for addition to the library collection.
  6. Supervises departmental interns, volunteers, and staff.
  7. Prioritizes and oversees the digitization program of the library and archives.
  8. Participates in grant writing and fundraising activities.
  9. Responds to reference requests.
  10. Assists on-site researchers.
  11. Manages daily operations of the building.
  12. Selects and communicates with vendors regarding functions within Library and Archives.
  13. Leads library and archives outreach to visiting groups.
  14. Promotes the Library and Archives through social media and written publications.
  15. Seeks collaborative opportunities with other institutions on programs such as digitization.
  16. Participates in professional and community organizations to promote the Great American Songbook Foundation.
  17. Tracks research requests, researcher visits, and other collections management data.
  18. Analyzes and coordinates the departmental budget and controls expenditures to administer the approved budget.




  1. Problem Solving/Analysis
  2. Project Management
  3. Communication Proficiency
  4. Technical Capacity
  5. Organization
  6. Collaboration
  7. Training
  8. Leadership


Required Education and Experience

Level of Education: Bachelor's degree in music, or equivalent demonstrated subject knowledge of music history and theory.


Experience: A minimum of five (5) years professional archival experience. A minimum of two (2) years supervisory experience in any field.


Preferred Education and Experience

Master’s degree in Archival Management, Library Science, History, OR archival certification.


Additional Eligibility Qualifications

  1. Experience working with Access to Memory (AtoM), ArchivesSpace or other collection management software.
  2. Knowledge of bibliographic metadata standards (e.g. RDA, MARC, LCSH).
  3. Strong background in collection development, research, and writing.
  4. Knowledge of the Great American Songbook and its related music forms is highly desirable.


Supervisory Responsibility

This position has supervisory responsibilities for the GASF staff, which includes interns and volunteers.


Work Environment

This position operates in a professional office environment that requires accountability for our core values which includes diversity and equity.

This job operates in a comfortable warehouse environment. This role routinely uses standard office equipment such as computers, phones, copiers, and filing systems.


Physical Demands

The physical demands described here are representative of those required by an employee to perform the essential functions of this job.

  • Regularly required to talk and hear.
  • Frequently required to sit, stand; walk; use hands; and reach with hands and arms. 
  • Ability to lift/move/carry 35 lbs.
  • Ability to climb ladders.


Position Type and Expected Hours of Work

This is a full-time salaried position that requires weekday work (Monday through Friday) with some scheduling flexibility needed for activities/events.



Local travel to the main campus or for meetings and events.



Please email cover letter, resume and salary requirements to


We are an EEO Employer.